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Two Passports; our Conveyancing Solicitors in Lancaster discuss ID requirements when selling or buying property.
The process of buying or selling property is complex, requiring various steps to ensure legal process is complied with for all parties involved. One critical aspect of this process is the identification (ID) verification of the parties involved. In this blog, our Conveyancing Solicitors in Lancaster will explore the types of ID required when buying or selling property and delve into the specific ID forms used by the Land Registry when a party is not legally represented by a Conveyancing Solicitor. 

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ID Required for Property Transactions 

When engaging in property transactions, proving your identity is essential to comply with legal requirements and to prevent fraud. The types of ID required can vary depending on the country and the specifics of the transaction, but In England and Wales, the following are accepted: 


A valid passport is widely accepted as a primary form of ID due to its reliability and the detailed information it contains; it is also a Government issued form of ID. 

Driver’s License 

A valid driver’s license with a photograph is another common form of identification acceptable to your Conveyancing Solicitor. 

Utility Bills 

Recent utility bills, usually within the last three months, are often required as a secondary form of ID to prove your address. 

Bank Statements 

Similar to utility bills, recent bank statements can also be used to verify your address. 

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It’s important to note that original documents are usually required, and photocopies may not be accepted unless certified by a professional. Our Conveyancing Solicitors in Lancaster appreciate that it’s difficult to provide an original bank statement or utility bill, as many of these are now issued online. We therefore can accept PDF versions, via email, to prove your residence, providing these meet certain requirements. 

Land Registry’s ID Forms 

The Land Registry requires specific forms to be completed as part of the ID verification process in property transactions. These forms include: 

ID1 Form 

This form is used as individual identity verification for parties who are not represented by a Conveyancing Solicitor in the transaction. It requires personal details, proof of identity, and must be accompanied by original documents or certified copies. This must be counter-signed, usually by a Conveyancing Solicitor. 

ID2 Form 

The ID2 form is similar to the ID1 but is used for corporate bodies, such as companies, trusts, or societies. It requires details about the entity and the individuals authorised to represent it in the transaction. 

ID3 Form 

An ID3 form might be required for additional verification purposes or in specific circumstances. This form’s requirements can vary. 

ID5 Form 

This is an online verification process introduced in some places to streamline the ID verification process, allowing conveyancers to verify the identity of their clients digitally. 
Completing these forms requires attention to detail and an understanding of the specific documents needed for verification. It is often advisable to seek the assistance of a professional, such as a Conveyancing Solicitor, to ensure that the forms are filled out correctly and that the verification process goes smoothly. 
It may also seem strange that the form ID4 appears to be missing from the above list. You can find out more about Land Registry ID requirements, here in their Practice Guide 67, and in particular note their withdrawal of the ID4 form, which formerly allowed verification of ID in some cases by a non-conveyancer. These were withdrawn by the Land Registry on 5th February 2024, although they will continue to accept these for applications lodged on or before 5th May 2024. 
The ID verification process in conveyancing transactions is a crucial step in ensuring the legal requirements are complied with. Whether you are buying or selling property, understanding the types of ID required and the specific forms needed by the Land Registry is essential. Always ensure that your documents are up to date and consult with a professional if you have any doubts about the process. This not only helps to prevent fraud but also ensures that your property transaction proceeds as smoothly as possible. 
To instruct our Conveyancing Solicitors in Lancaster with your property sale or purchase, call 01524 581 306 or email for a fixed-fee quote from the CQS accredited property experts

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